Portage clerk works to digitize files

2012-06-23T20:31:00Z 2012-06-23T20:37:16Z Portage clerk works to digitize filesBy Joyce Russell joyce.russell@nwi.com, (219) 762-1397, ext. 2222 nwitimes.com

PORTAGE | The City Council Ordinance Committee this week approved a recommendation that the city begin accepting digital signatures for records and documents.

If approved by the full council, that will mean boxes and boxes of paperwork will be reduced to a hand-held hard drive.

Clerk-Treasurer Chris Stidham made the request to accept digital signatures citing the cumbersome way the city now deals with claims. Presently, the paper form of the bill comes to his office, is physically shipped to department heads, then back to his office, then back to the department, to his office once again and finally on to the Board of Works for approval.

By allowing digital signatures, all that shuffling of paperwork can be done via computer. It will save time, money and storage space, he said.

Stidham said the documents are backed up on three hard drives to make sure a computer glitch doesn't make them disappear.

In addition to claims, Stidham's office is digitizing budgets, licenses and permits and contractor applications. He plans on also digitizing employee records, ambulance billing records, bank statements and other financial documents.

 

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6070 W. Central Ave. Portage, IN 46368
(219) 762-5425

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